Help for Secretaries Your Club Leadership Handbook contains guidelines and resources for Club Secretaries on pages 34-37. The links below are Data sheets for club member records and club committee meeting agenda template. Please change the details to suit your clubs needs. If your club conducts a business session after a regular meeting, ensure you take minutes of these and include them in your file.
It is recommended that you keep hard copies as well as an electronic copy either on a portable storage device or “in the cloud”.
Please Share it! District 10 maintains a complete library of downloadable documents to help you run your club, area, and division more effectively. Club Meeting Resources Club Scheduling Template - Download available to members only Sample template to use for assigning meeting roles for 12 or more club meetings 30.2 KB Ideas to Recruit and Retain Members - Download available to members only 113 ideas to recruit new members, and 105 ways to retain members 88.1 KB Name Tent for Members (New Member Packet) - Download available to members only Print out and have ready for use by guests and new members. 127.1 KB Successful Clubs Booklet - Download available to members only When asked, 'How did you build your membership?' , nine clubs share their strategies, tips and advise. Learn from these successful clubs in District 10.
734.2 KB Visitor Guide Template (New Member Packet) - Download available to members only Template document to use as an introductory handout for guests and new members. 199.6 KB Club Meeting Roles General Evaluator Script - Download available to members only Outline/script to follow when filling the role of General Evaluator in a club meeting. 21.5 KB General Evaluator Tip Sheet & Script Template (New Member Packet) - Download available to members only Advice and strategies for being better at the role of General Evaluator. Includes a sample script to follow during a meeting. 36.4 KB Grammarian/Ah Counter Tally Sheet - Download available to members only Handy form to use to track use of the Word of the Day, as well as use of common filler words and phrases. 14.8 KB How to Be a Better Evaluator - Download available to members only There are many ways to be an effective speech evaluator.
This document outlines one technique that has worked for many Toastmasters. 78.7 KB Timer Tally Sheet - Download available to members only Handy form for Timer to track timing during a meeting. 15.4 KB Toastmasters Meeting Protocol Tips - Download available to members only Advice and recommendations for all participants in a typical Toastmasters meeting to assist in running smooth meetings. 39.4 KB Word Of The Day Template - Download available to members only Template to use for posting the Word of the Day in a meeting. 19.5 KB Club Member Resources Club Membership Roster - Names Only (New Member Packet) - Download available to members only Excel file to create a list of Club Members 10.1 KB Get to Know Your Websites (New Member Packet) - Download available to members only Learn how to use club websites, the District website, and the official Toastmasters International website. 4.5 MB How to Improve at Table Topics (New Member Packet) - Download available to members only Discover hints and how-to's for tackling and taming your fear of Table Topics! 20.3 KB Member Achievement Record (New Member Packet) - Download available to members only Official Toastmasters document to keep track of all your achievements as a member.
Secretary Minutes Format
303.2 KB Project 1 - The Ice Breaker - Evaluation Guide (New Member Packet) - Download available to members only Great to give new members while they wait for their materials from Toastmasters. This is the official Icebreaker Project Description and Evaluation Guide from the Competent Communicator manual.
140.7 KB TI Mission and Values Statements (New Member Packet) - Download available to members only One-page summary of the mission statements and values that guide Toastmasters and our District 14.1 KB Toastmasters Acronyms & Abbreviations (New Member Packet) - Download available to members only Confused by some of the labels and abbreviations used in Toastmasters? This document will help! 12.3 KB Toastmasters Communication Track Details (New Member Packet) - Download available to members only Document summarizing the award levels and components of the Toastmasters Communication Track 51.1 KB Toastmasters Leadership Track Details (New Member Packet) - Download available to members only Document summarizing the award levels and components of the Toastmasters Leadership Track 51.7 KB Club Officer Resources Club DCP Tracking (with Pathways) - Download available to members only Track goals and progress toward points earned in the Distinguished Club Program.
395.5 KB Club Officer Roles (New Member Packet) - Download available to members only Descriptions of the responsibilities and duties of each of the club officers. Excerpted from the Toastmasters Leadership Handbook. Despite the falling snow pdf.
Sky drift game for pc. 20.2 KB Club Success Plan Template - Download available to members only Spreadsheet to keep track of how your club is doing in the Distinguished Club Plan 20.5 KB IRS 990N Form Instructions - Download available to members only Important IRS form that must be completed for your club to continue its non-profit/exempt status. 177.5 KB Sergeant At Arms Checklist - Download available to members only One-page checklist for the Sergeant at Arms to use before and after a meeting.
287.2 KB Treasurers Report Template - Download available to members only Blank Template a Treasurer can use to prepare a club's annual budget 16.4 KB Contest Materials 2017 Fall Contest Program Template - Download available to members only Template for creating Fall Contest Programs. Obsessive dream. Customize as needed for your club, area, or division contest!
527.4 KB 2017 Fall Contests - Chief Judge Script - Download available to members only Script for Fall 2017 Contests - Chief Judge 38.4 KB 2017 Fall Contests - Contest Master Script - Download available to members only Use this script when you're serving as the contest master at the Fall 2017 Humorous Speech and Table Topics contests. 41.0 KB 2018 Spring Contest program (agenda) template - Download available to members only Template for creating spring contest program/agenda. 527.4 KB 2018 Spring Contests - Chief Judge Script - Download available to members only Use this script when you are the chief judge at a club, area, division, or district contest.
This script was revised in December 2017 and incorporates updates from the 2017-2018 Rulebook. 37.0 KB 2018 Spring Contests - Contest Master Script - Download available to members only Use this script when you are the contest chair/contest master at a club, area, division, or district contest. This script was revised in December 2017 and incorporates updates from the 2017-2018 Rulebook. 44.8 KB Rulebook 2017 - Download available to members only Your go-to reference for contest rules. 296.7 KB Council Meeting Resources District 10 2016-2017 Budget - Download available to members only Up to date budget for review during the Fall 2016 District Council Meeting 398.2 KB District 10 Bylaws - Download available to members only Bylaws for the formation and operation of District 10. 418.3 KB District Council Meeting Proxy and Elections - FAQs - Download available to members only Excerpted from the Proxy and Elections Guidelines, this document presents FAQs developed by Toastmasters International to help districts conduct District Executive Council elections correctly.
112.0 KB District Council Meeting Proxy and Elections - General Guidelines - Download available to members only Taken directly from Toastmasters.org, these guidelines spell out the approved procedure for conducting district elections. It includes FAQs that state, among other things, the maximum number of votes a member can carry (three, regardless of the number of clubs to which the Toastmaster belongs). 128.9 KB District Council Meeting Proxy Form - Download available to members only Use this form to assign your club's proxy to cast a ballot for the club president or club VPE at the semi-annual District Executive Council business meeting. A signature by the officer assigning the proxy is required. 553.8 KB District Newsletters Newsletter 01 - July 2016 District Update - Download available to members only July 2016 Newsletter 615.6 KB Newsletter 02 - August 2016 District Update - Download available to members only August 2016 Newsletter - Fall Conference Spotlight 716.6 KB Newsletter 03 - November/December 2016 District Update - Download available to members only November/December 2016 Newsletter - What's coming in 2017!
2.2 MB District Resources - Reimbursement Forms Expense Reimbursement Form 2017-2018 - Download available to members only Use this form to submit district-level expenses for reimbursement. Updated 11/13/17.